Circulation Policy For General Collections
The Getty Library collections primarily do not circulate outside of the Getty campuses. Readers and Getty Docent/Volunteers must consult materials in the Library's designated reading spaces.
Most items in the General Collections are housed in the 'Library Annex' off-site storage location and in 'Storage' areas of the Getty Research Institute building.
Additional General Collection items are in the Library's open stacks (GRI Plaza, L2, or L3 floors) and other areas of the Getty campuses.
Items from the 'Library Annex', 'Storage' and other areas of the Getty campuses must be requested through the Library Catalog in advance. These items are not available on demand. It typically takes one business day for items to arrive. In some cases, it may take up to 4-6 business days depending on the item's location and available status.
Most items in the General Collections are housed in the 'Library Annex' off-site storage location and in 'Storage' areas of the Getty Research Institute building.
Additional General Collection items are in the Library's open stacks (GRI Plaza, L2, or L3 floors) and other areas of the Getty campuses.
Items from the 'Library Annex', 'Storage' and other areas of the Getty campuses must be requested through the Library Catalog in advance. These items are not available on demand. It typically takes one business day for items to arrive. In some cases, it may take up to 4-6 business days depending on the item's location and available status.
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Requesting Items and Self-Checkout
A patron ID number is required to request items through the Library Catalog and to use Self-Checkout on Library computers. More information about patron ID numbers and step-by-step instructions for requesting items is available in Library Catalog Help.
A limit of 20 items per day can be requested through the Library Catalog.
Plaza Readers: All General Collections items not located in the Plaza Reading Room must be requested through the Library Catalog.
Stack Readers and Extended Readers: Must retrieve open stack items located at the Getty Library and use Self-Checkout before taking the items to reserve shelves, tables, carrels, offices, or workstations. All other items must be requested through the Library Catalog.
Getty Center (Staff, In-Residence Scholars/Fellows, Interns, or Docents/Volunteers): Must retrieve open stack items located at the Getty Library and use Self-Checkout before taking the items to reserve shelves, tables, carrels, offices, or workstations. All other items must be requested through the Library Catalog.
Getty Villa (Staff, In-Residence Scholars/Fellows, Interns, or Docents/Volunteers): Must retrieve open stack items located at the Villa Library and use Self-Checkout before taking the items to reserve shelves, tables, carrels, offices, or workstations. May request Getty Library open stack items at the Getty Center through the Library Catalog. All other items must be requested through the Library Catalog.
Getty South Building (Staff, In-Residence Scholars/Fellows, Interns, or Docents/Volunteers): May request Getty Library open stack items at the Getty Center through the Library Catalog. All other items must be requested through the Library Catalog.
Getty Departments located outside the Getty Research Institute: Items may be checked out to the department.
A limit of 20 items per day can be requested through the Library Catalog.
Plaza Readers: All General Collections items not located in the Plaza Reading Room must be requested through the Library Catalog.
Stack Readers and Extended Readers: Must retrieve open stack items located at the Getty Library and use Self-Checkout before taking the items to reserve shelves, tables, carrels, offices, or workstations. All other items must be requested through the Library Catalog.
Getty Center (Staff, In-Residence Scholars/Fellows, Interns, or Docents/Volunteers): Must retrieve open stack items located at the Getty Library and use Self-Checkout before taking the items to reserve shelves, tables, carrels, offices, or workstations. All other items must be requested through the Library Catalog.
Getty Villa (Staff, In-Residence Scholars/Fellows, Interns, or Docents/Volunteers): Must retrieve open stack items located at the Villa Library and use Self-Checkout before taking the items to reserve shelves, tables, carrels, offices, or workstations. May request Getty Library open stack items at the Getty Center through the Library Catalog. All other items must be requested through the Library Catalog.
Getty South Building (Staff, In-Residence Scholars/Fellows, Interns, or Docents/Volunteers): May request Getty Library open stack items at the Getty Center through the Library Catalog. All other items must be requested through the Library Catalog.
Getty Departments located outside the Getty Research Institute: Items may be checked out to the department.
Circulation Paging Schedule
Paging requests are fulfilled Monday–Friday.
Items are available the same day if they are requested before the cutoff times.
Items requested after 10:00 a.m. on Fridays will be available the following Monday.
After signing into the Library Catalog you can check your 'Loans' under "My Account' to ensure items will be ready. Please note items may appear under 'Loans' before items are physically available at your designated pick-up location.
Items are available the same day if they are requested before the cutoff times.
Items requested after 10:00 a.m. on Fridays will be available the following Monday.
After signing into the Library Catalog you can check your 'Loans' under "My Account' to ensure items will be ready. Please note items may appear under 'Loans' before items are physically available at your designated pick-up location.
| Library Catalog request made: |
Item will be available: |
| by 10:00 a.m. from 'Storage' | after 11:00 a.m. at your designated Getty Library hold location OR after 2:30 p.m. at the Villa Library OR after 3:30 p.m. at your designated Getty Center hold location |
| by 10:00 a.m. from the 'Library Annex' | after 2:30 p.m. at the Villa Library OR after 3:30 p.m. at your designated Getty Library or Getty Center hold location |
| by 8:00 a.m. from the Villa Library (Tuesday and Thursday only) |
after 3:30 p.m. at your designated Getty Library or Center hold location |
Loan Periods
All General Collections items may be renewed and are subject to recall. For most items, loan periods and hold locations vary depending on the researcher category. In addition, some items are subject to specific loan periods and restrictions.
Plaza Readers: One month
Items are held on the Plaza Level reserve shelves and must be used in the Plaza Reading Room. Items may not be taken outside of the Library.
Stack Readers, Extended Readers, and Getty Docents/Volunteers: One year
Items requested through the Library Catalog are held on the L2 reserve shelves. All checked-out items are kept on these shelves. Some carrels are available for Extended Readers where items may be kept.
Items must be used in designated reading spaces. Items may not be taken outside of the Library.
If Circulation staff finds items on the L2 reserve shelves or carrels that have not been charged out, they will be removed and returned to their permanent location.
Getty Staff, In-Residence Scholars/Fellows, and Interns: Indefinite
Items are held at designated pick-up locations. Most General Collection items may be kept in Getty offices and at workstations. A limited number of General Collection items may be taken off campus.
Items with specific loan periods or restrictions: Reference Books: Do not circulate except by permission of the Research Services staff, who will determine the loan period.
Current Periodicals and Newspapers: Available in the Plaza Reading Room and do not circulate beyond the Plaza Reading Room.
Scholar Books on Reserve: Two weeks
Art in Fiction and the Los Angeles collection: One month
Audiovisual Materials: One month
GCI Project Shelves: One month
Museum Education Resource Center Materials: Two weeks
Microforms: Do not circulate beyond the multimedia area except by permission of the Research Services staff, who will determine the loan period.
Photo Archive Boxes in Open Stacks: Must be consulted on the L3 and do not circulate beyond the immediate reading areas on L3.
Plaza Reading Room Use Only: Selected items from 'Storage' or 'Library Annex' may be restricted to the Plaza Reading Room because of their physical condition or material format.
Plaza Readers: One month
Items are held on the Plaza Level reserve shelves and must be used in the Plaza Reading Room. Items may not be taken outside of the Library.
Stack Readers, Extended Readers, and Getty Docents/Volunteers: One year
Items requested through the Library Catalog are held on the L2 reserve shelves. All checked-out items are kept on these shelves. Some carrels are available for Extended Readers where items may be kept.
Items must be used in designated reading spaces. Items may not be taken outside of the Library.
If Circulation staff finds items on the L2 reserve shelves or carrels that have not been charged out, they will be removed and returned to their permanent location.
Getty Staff, In-Residence Scholars/Fellows, and Interns: Indefinite
Items are held at designated pick-up locations. Most General Collection items may be kept in Getty offices and at workstations. A limited number of General Collection items may be taken off campus.
Items with specific loan periods or restrictions: Reference Books: Do not circulate except by permission of the Research Services staff, who will determine the loan period.
Current Periodicals and Newspapers: Available in the Plaza Reading Room and do not circulate beyond the Plaza Reading Room.
Scholar Books on Reserve: Two weeks
Art in Fiction and the Los Angeles collection: One month
Audiovisual Materials: One month
GCI Project Shelves: One month
Museum Education Resource Center Materials: Two weeks
Microforms: Do not circulate beyond the multimedia area except by permission of the Research Services staff, who will determine the loan period.
Photo Archive Boxes in Open Stacks: Must be consulted on the L3 and do not circulate beyond the immediate reading areas on L3.
Plaza Reading Room Use Only: Selected items from 'Storage' or 'Library Annex' may be restricted to the Plaza Reading Room because of their physical condition or material format.
Returning Items: Return all items to one of the following locations in the Getty Library. Please do not reshelve items. Items that are not checked out should also be returned to the locations below. Museum and GCI staff have designated return areas in their respective buildings.
- Circulation Desk on L2
- Book drop on L3
- Book truck in the Plaza Reading Room
Recalled Materials
Checked out items are subject to being recalled by another researcher.
Plaza, Stack and Extended Readers and Getty Docents/Volunteers: Recalled items will be removed from reserve shelves or carrels by Circulation staff and a notice will be left. Items may be recalled back from the current researcher as needed.
Getty Staff, In-Residence Scholars/Fellows, and Interns: When an item is recalled for use by another researcher, a recall notice is emailed to the current borrower. The borrower has up to six business days to return the item. After this time an overdue recall notice is sent to the borrower and their borrowing rights are suspended, both for Getty Library materials and for Interlibrary Loan materials, until the overdue materials are returned or declared lost by the borrower.
Plaza, Stack and Extended Readers and Getty Docents/Volunteers: Recalled items will be removed from reserve shelves or carrels by Circulation staff and a notice will be left. Items may be recalled back from the current researcher as needed.
Getty Staff, In-Residence Scholars/Fellows, and Interns: When an item is recalled for use by another researcher, a recall notice is emailed to the current borrower. The borrower has up to six business days to return the item. After this time an overdue recall notice is sent to the borrower and their borrowing rights are suspended, both for Getty Library materials and for Interlibrary Loan materials, until the overdue materials are returned or declared lost by the borrower.
Lost Materials
A recalled item is declared lost by Circulation staff three weeks after it becomes overdue. The borrower will be charged a $25.00 processing fee and the replacement cost of the book. Borrowing privileges will be restored upon receipt of payment or return of the book. Fines will be collected by the Circulation staff.
Should the lost book be returned within six months of the date that it was declared lost, the replacement price will be refunded. The $25.00 processing fee is non-refundable.
If the lost item is checked out to a Getty department, instead of to an individual, the department head will be held responsible for this item and fines for the lost item will be assessed against the department's budget.
Only the Manager of Circulation has the authority to clear borrowers' accounts and to waive fines that are applied in error or where there are mitigating circumstances.
Should the lost book be returned within six months of the date that it was declared lost, the replacement price will be refunded. The $25.00 processing fee is non-refundable.
If the lost item is checked out to a Getty department, instead of to an individual, the department head will be held responsible for this item and fines for the lost item will be assessed against the department's budget.
Only the Manager of Circulation has the authority to clear borrowers' accounts and to waive fines that are applied in error or where there are mitigating circumstances.
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