Home
Preface
Outline of the Categories of Information
Introduction
Building a Common Framework for Catalogue Entries
Implementing a Common Framework
Introduction
Organization of the Guidelines
Groups/Items
Subjects/Built Works
People/Corporate Bodies
Geographic Locations
Bibliographic Sources
Introduction
Group Entries
Volume (Sketchbook) Entry
Item Entries
Glossary
Bibliography
Acknowledgments
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A Guide to the Description of Architectural Drawings


Bibliographic Sources


Full Citation
Short Citation
Author Name
Author Role


These categories complement the Short Citation category in entries, in much the way that a bibliography relates to footnotes in a publication. This section is designed to record fuller information concerning bibliographic items and references. The most flexible approach for generating bibliographies would be to create a bibliographic authority file linked to Groups/Items, Subjects/BuiltWorks, and People/Corporate Bodies. This would make it possible to produce bibliographies and/or bibliographic references for any permutation of access-point categories (e.g., for all records of items that have as their subject St. Peter's, Rome ).

Full citations include author names, titles, and place, year of publication, and other information. Each item is also given a short citation (author name and year of publication). It is the short citation, rather than the full citation, that is recorded under Bibliographic References in Groups/Items and Subjects/Built Works. By recording both types of citations in the authority file, it is possible to provide the authority control for citations made elsewhere.

The names of authors are recorded separately\x97as well as in the full citation\x97in order to allow for retrieval, sorting, and production of bibliographies by these names. The page numbers of individual bibliographic references are not recorded. The exception is articles in journals and essays in works by more than one author. The first and last page numbers of articles and essays in books by more than one author are recorded under Full Citation, but specific page numbers cited in references are not. See Page Reference in Bibliographic References (Groups/Items and Subjects/Built Works).



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Category: Full Citation

Definition:


This category provides a short (abbreviated) citation that stands for the full citation. It may include the author and year of publication, e.g., Bold, 1989. Page numbers are recorded separately under Page Reference.

Implementation:
access point
optional
single occurrence

Discussion:
This category is used to record free-text descriptions of bibliographic items. It can be used to produce bibliographies for gro ups/items and subjects/built works.


Example:

John Bold, John Webb: Architectural Theory and Practice in the Seventeenth Century, Oxford, Clarendon Press, 1989.


Implementation:
descriptive
optional
single occurrence



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Category: Short Citation

Definition:
This category provides a short (abbreviated) citation that stands for the full citation. It may include the author and year of publication, e.g., Bold, 1989. Page numbers are recorded separately under Page Reference.

Implementation:
access point
optional
single occurrence



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Category: Author Name

Definition:
The name(s) of the creator(s) of a bibliographic item, e.g., author(s), editor(s), and illustrator(s).

Discussion:
This category allows for retrieval of bibliographic items by author names. Recording the surname first facilitates searching and sorting of names recorded.

In cases of multiple authorship, the names of all authors should be recorded.

Terminology:
See People/Corporate Bodies authority guidelines under Name.

Implementation:
access point
authority-controlled
optional
repeatable



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Category: Author Role

Definition:
The role that a person played in the making of a bibliographic item.

Discussion:
A person can have a role in relationship to a bibliographic item (e.g., editor), just as he or she can have a role in relationship to an item (e.g., draftsman), a subject (e.g., architect), or a life role (e.g., monarch).

Terminology:
Suggested terminology for this category:
author
compiler
editor
illustrator
photographer
translator

Implementation:
access point
optional
repeatable