Outline of the Categories of Information
Building a Common Framework for Catalogue Entries
Implementing a Common Framework
Organization of the Guidelines
Subjects/Built Works
People/Corporate Bodies
Geographic Locations
Bibliographic Sources
Group Entries
Volume (Sketchbook) Entry
Item Entries
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A Guide to the Description of Architectural Drawings

Groups/Items Categories:

Related Groups/Items

Most groups and items are related in some way to other groups and items. Researchers' queries are often attempts to find inherent relationships, such as among items drafted by a particular person, or items with a given subject. Many of the retrieval categories in the Guide are intended to provide access to entries through such relationships. Information about related items, when it is available, may be treated in the same way as information for the group/item being catalogued. For instance, a detached sheet from a sketchbook may be recorded under Title, Subjects/Built Works, Maker, Date of Execution, etc. This approach allows retrieval of related items by attributes but also requires some structured way of indicating a relationship to the primary group/item. Most repositories will not have the time or resources to do more than make free-text notes for items that are not in their collections. When this is the case, the note category that follows can be used to record that a relationship with another group or item exists. One use of this would be to list related items that have not yet been catalogued, or that belong to another repository.

Category: Related Groups/Items

A brief discussion of any group(s), volume(s), or item(s) directly associated with the item(s) to which the record corresponds.

Often a large part of the historical interest of a group or item is bound up with its relationships to other groups or items. Related items such as preliminary drawings or copies are described as well as their significance, sequence, use, and function vis-\xF4-vis the group or item being catalogued.

At core level, any larger hierarchical groups or volumes of which the group or item is a part should be listed here. For example, if the entry corresponds to a series within a larger record group, the latter should be listed in this category. For single items, it is appropriate to mention any known preliminary drawings or copies.

Certain types of relationships among items will be recorded through other categories, and need not be mentioned in this category. For example, drawings by the same draftsman will be related through the specific categories designated for Origin/Maker, one of the top level categories in Groups/Items. Identical subjects will also be related through the Subjects/Built Works categories. In other words, these types of relationships need not be reiterated in this category as long as the repository intends to catalogue the related items according to the same standards. Only the relationships that are not covered elsewhere should be mentioned in this category. On the other hand, related items in other repositories may be mentioned here no matter what the type of relationship, since entries for the latter may not be available for retrieval in the same information system.

The related group or item must be identified: that is, the geographic location of the repository, the repository name, and the full group/item identification used by the repository should be provided. In addition, a note to specify the nature of the relationship is useful.


Related drawings are in the following repositories:

Archives Nationales, Paris, France: O 1 1585, pièces 249, 290; Album 58, plans 6, 7, 13; Musée Carnavalet, Paris, France: D6416 A complete list of related drawings is in: Solange Granet, 1963.

This plan is part of an album of twenty folios containing watercolors for projects for St. Petersburg: Montreal, Canada, Centre Canadien d'Architecture/Canadian Centre for Architecture, Dessins et estampes, DR1980:0019.

There are two ways to implement this category. The most basic is to make a free-text list or note that simply allows researchers to learn about related groups and items. In this case implementation is as follows:

single occurrence

A more satisfactory way from the standpoint of retrieval is to make a separate record for each related entry, and to link them. If this method is chosen, implementation is as follows:

access point
authority-controlled: Groups/Items