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 Note
Sources
Credit Line
Restrictions
Reproductions
These categories document the creation and maintenance of each
catalogue entry and record any information about the availability of
the group/item, reproductions, restrictions, copyrights, etc.
Internal documentation can be an aid not only to repositories but
also to researchers. In general, users need to know how, when, and by
whom catalogue information was recorded, what photographic
documentation exists, and what restrictions may apply to access and
reproduction.
All the categories in this section may be free-text notes,
although some repositories may wish to supplement and structure the
information for collection management purposes.
Category:
Note
Definition:
Any of the following information may appear in NOTE:
- Name(s) of cataloguer(s)
- Name of cataloguing institution, if not the repository (as in
photo archives)
- Date of the entry's creation
- State of completion
- Problems with the entry
Sources not used
Example: |
Initial accession records, MINISIS Database by Howard Shubert and Sarah Dawbarn dated July 19, 1985; Myra Nan Rosenfeld, Research Report, August 1, 1991, Research Files, Department of Prints and Drawings. |
Implementation:
descriptive
optional
single
occurrence
Category:
Sources
Definition:
A short citation of published or unpublished sources used to create
the entry. Unproductive sources (those that do not have pertinent
information) may also be cited. All published sources should also be
recorded under Bibliographic Sources.
Discussion:
This category functions much like a footnote.
Examples: |
The subject name source comes from the Richards Co. Turner, Roger, 1985, 110—112.
Thieme-Becker |
Implementation:
descriptive
optional
single
occurrence
Category:
Credit Line
Definition:
The standard caption or credit line required by the repository.
Implementation:
descriptive
optional
single
occurrence
Category:
Restrictions
Definition:
Any restrictions on access to and reproduction of a document imposed
by the current repository, or any other limitations, including
copyright restrictions.
Implementation:
descriptive
optional
single
occurrence
Category:
Reproductions
Definition:
A listing of any available reproductions, either through the
repository or through commercial photographic archives such
as Alinari. This category may include identifications such
as negative or frame numbers. Excluded are citations of published
reproductions (see Published Reproductions under Bibliographic
References, one of the top level categories in Groups/Items).
Example: |
All sheets in the group are available in black and white photographs, recto and verso. |
Implementation:
descriptive
optional
single
occurrence
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