Late in this response...it's been a busy week...the first of several.
But here is the info if I have the thread of the conversation correct.
Presently we charge a fee for our classes...usually $30 plus we get a budget
from the principal. $2,500 this year. However in our last academic council
meeting...we were informed to reconsider our budget and ask only for the
essentials. Things are getting tight. Only 600 students... minimum of 10
classes of art (2 teachers). Without the budget we would have to up the fee.
Years...and years ago I worked for a large school district...8 high schools.
We had a district allotment. We were notified when we could spend the
amount... August and January. Sometimes by January it really dropped form
the beginning of the year total. We also made any and all major equipment
orders in the spring for the next year...3 quotes, etc. I learned to
prioritize and submit an order for anything and everything I would need. One
year I received everything on the list...no one else ordered equipment
(enlargers, kilns, presses...etc). We also had a minimal fee of $3 for
immediate supplies and other needs. It was great. With site based
management district allotments might be a thing of the past...we also had a
district coordinator for the fine arts...although a music background...she
was great. Took care of all of us equally.
But if you don't spend the money then they will reduce your budget since you
don't need it. Vicious circle. I use to carry over a start up amount for
the next year. Learned that lesson when they reduced the amount I would
receive since I had excess. Accountants want a bottom line...no
carryover...no one asked me why. So now, in the spring if there is extra...I
spend it on essentials for the next year rather than let it disappear in the
greater pool of monies for other things.
Other systems which have all become site based management...it's tighter.
Usually received what I asked for especially when I would show a broader
usuage that would benefit the whole school and not just the artroom.