I've learned to do a couple of things that seem to help the end of the year madness. 1.) I make name tags (at least 5 sets) at the begining of the year. When I grade projects I put the tags on. I save the projects I have taged. This system also lets you know if you have a project(s) for each kid. 2.) I religiously save copies of my orders for each year. I take inventory on these sheets at the end of the 3rd quarter. When I need to do orders for the next school year I have a record of what was ordered, what was used and what is left. This gives me more time to work with new ideas for next year since I have an accurate view of my supplies. Hope this helps.