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Now I have a group of 'art angels' that come in 3 times a week (one at a
time - rotating schedule) for 1 1/2 hours to help in the art room. We work
on matting, labeling (thanks to the computer, it is so much easier) and
checking off to make sure everyone has at least one piece in the art show.
they also do some of the intermediate steps (white base coats, cutting
paper, fabric...) that save time for me.
This year every child will have 2 pieces in the show. All flat work has a
posterboard mat (I get mine free from a cardboard container company, they
cut it to the size I need, we cut the frames).
One parent collects the work during the year and stores it above her
garage. She goes through all of the class lists two weeks before and
checks everything off. A group of parents come in the day of the show and
hangs everything. At the first show the parents told the kids to take down
their own work and take it home that night... YIKES - what a mess. Now the
show stays up for a week and the same group that puts it up, takes
it down and returns the work to the homerooms.
I have 400 students, grades K-8.
On the same night, the middle school choir sings, the PTA has their spring
meeting and installation of new officers and any child that plays a musical
instument may sign up for a time to play. (We are in an old building, the
upper floor has a hallway that is a large 'circle/square', everything is hung
there, the musicians can play in one of the four corners. They start 1 hour
before the choir/meeting.)