Senior Staff Assistant, Accounting Department, The J. Paul Getty Trust
Requisition: 3220
Position is located at the Getty Center. Works under general supervision, and reports to the Administrative/AP Supervisor supporting the Finance staff. Provides a broad range of high-level administrative support requiring largely independent execution with an emphasis on team support and participation. This position is part of a support team and provides back-up as required including commuting between our Villa location in Pacific Palisades and the Getty Center as needed. Responsibilities include: the daily processing and deposit of cash and assisting in monthly report preparations such as the general ledger and budget, which includes data entry. Undertakes research and administrative projects. Regularly performs a variety of routine administrative tasks, such as updating several excel reports, scanning/imaging for hours at a time, filing, photocopying, mail and other clerical tasks. Serves as a backup for the A/P administrative team processing checks and positive pay. Anticipates departmental administrative needs and develops efficiencies to minimize workflow disruptions. Handles complex written and phone inquiries and interacts with wide range of personnel throughout the Getty. A minimum of 4-5 years related experience plus high school diploma or GED required, Bachelors degree preferred. Must be proficient in operating MS Word, Excel. Experience with cash management required, PeopleSoft Financials and Imaging Now helpful. Requires excellent attention to detail, strong interpersonal skills and the ability to respond in a tactful and diplomatic manner with all levels of the organization on matters of a sensitive and confidential nature. Must be able to adjust quickly and easily to frequent and rapidly changing priorities and excellent at time management. Must be punctual and reliable and interested in assuming additional responsibilities. Please email cover letter, resume, and salary history to jobs@getty.edu indicating "SSA-Acctg 3220" in the subject line, or send to the J. Paul Getty Trust, Attn: Human Resources/ SSA-Acctg 3220, 1200 Getty Center Dr., Suite 400, Los Angeles, CA 90049. EOE.