Staff Assistant, Office of the President, The J. Paul Getty Trust
Requisition: 2969
Under direct supervision, reports to the Deputy to the President and Manager of Board Relations. Performs a broad range of administrative and clerical duties. Coordinates catering/food services requests; performs routine filing, photocopying, mailing, basic accounting, and other related tasks. Answers phones, greets visitors, and may arrange appointments. A minimum of 2-3 years related experience, preferably with an arts institution or non-profit organization. HS diploma required, Bachelor's degree preferred. Must be proficient in Word, Excel, and database software. The ideal candidate will possess diplomacy skills, excellent judgment, and the ability to adjust quickly and easily to frequent and rapidly changing priorities. Ability to produce accurate and high quality work against tight deadlines. Must be detail oriented and possess excellent interpersonal skills. Please email cover letter, resume, and salary history to jobs@getty.edu indicating "SA-President's Ofc 2969" in the subject line, or send to the J. Paul Getty Trust, Attn: Human Resources/JN, 1200 Getty Center Drive, Suite 400, Los Angeles, CA 90049. EOE.

Senior Staff Assistant, Technology Infrastructure Operations, Information Technology Services, The J. Paul Getty Trust
Requisition: 2967
Works under general supervision reports to the Manager, Technology Infrastructure Operations. Provides a broad range of high-level administrative support. Duties require largely independent execution, including: coordinating meetings, events and travel, composing and tracking a wide range of typewritten documents and preparing reports. Undertakes editorial, research, and administrative projects and conducts data analysis. Regularly performs a variety of routine purchasing, accounting, budget tracking, data entry, filing, desktop computer support, mailing, and other clerical tasks. Anticipates departmental administrative needs and develops efficiencies to minimize workflow disruptions. Responsible for computer asset tracking within the department. Handles complex written and phone inquiries and interacts with guests. A minimum of 4-5 years related experience plus high school diploma or GED required. Bachelor's degree preferred. Must be proficient in operating personal computer hardware, MS Windows, and MS Office software. Must be detailed oriented. Must have and be able to demonstrate strong written, verbal communication and listening skills, and be flexible to changing priorities. Please email cover letter, resume, and salary history to jobs@getty.edu indicating "SSA-Tech Infra Ops/ITS 2967" in the subject line, or send to the J. Paul Getty Trust, Attn: Human Resources/JN, 1200 Getty Center Drive, Suite 400, Los Angeles, CA 90049. EOE.

Senior Staff Assistant, Accounting Department, The J. Paul Getty Trust
Requisition: 2946
Position is located at the Getty Center. Works under general supervision, and reports to the Administrative Supervisor/Manager supporting the Finance staff. Provides a broad range of high-level administrative support requiring largely independent execution. This includes: coordinating meetings, events and travel, composing and tracking a wide range of documents and preparing reports. Undertakes research and administrative projects and conducts data analysis. Regularly performs a variety of routine accounting, data entry, filing, photocopying, mailing, payment and document processing, imaging of various accounting data, and other clerical tasks. Serves as a backup for the Finance administrative team. Anticipates departmental administrative needs and develops efficiencies to minimize workflow disruptions. Handles complex written and phone inquiries and interacts with wide range of personnel throughout the Getty. A minimum of 4-5 years related experience plus high school diploma or GED required. Must be proficient in operating MS Word, Excel, and database software. Requires good attention to detail, strong interpersonal skills and the ability to respond in a tactful and diplomatic manner with all levels of the organization on matters of a sensitive and confidential nature. Must be able to adjust quickly and easily to frequent and rapidly changing priorities. Please email cover letter, resume, and salary history to jobs@getty.edu indicating "SSA-Acctg 2946" in the subject line, or send to the J. Paul Getty Trust, Attn: Human Resources/JN, 1200 Getty Center Dr., Suite 400, Los Angeles, CA 90049. EOE.

Administrative Assistant, Finance and Accounting, The J. Paul Getty Trust
Requisition: 2955
Position reports to the Controller and provides high-level administrative support to the finance departments. Establishes priorities, composes complex correspondence, and manages complex scheduling, travel arrangements and expense reports. Plans, coordinates, and executes administrative projects. Handles a broad range of complex inquiries, issues and confidential materials and has interaction with VIP guests. Acts independently to determine appropriate methods and procedures. Assists with the year-end external audit. A minimum of six years related experience. Bachelor's degree preferred. Must be proficient in Microsoft Word, Excel, and database software. Experience working with financial reports and numbers. Requires strong attention to detail. Requires strong written, verbal and interpersonal skills including confidentiality, tact and diplomacy to understand and deal sensitively with a wide variety of information, people and organizational relationships. Please email cover letter, resume, and salary history to jobs@getty.edu indicating "AA-Finance & Acctg 2955" in the subject line. EOE.

Administrative Assistant, Communications, The J. Paul Getty Trust
Requisition: 2957
Provides specialized administrative support for the dynamic and fast-paced Communications Department at the Getty Center. This position will report to the Vice President of Communications & Corporate Relations and manage their calendar, handle complex scheduling and travel arrangements, and process monthly expenses. Duties include but not limited to answering phones; composing and typing letters and internal memos; scheduling meetings; filing; faxing; and copying. Attention to detail as well as strong communication and organizational skills are essential for this position. Must be reliable, proactive, forward thinking, able to work well under pressure and meet multiple daily deadlines as well as possess exceptional time management skills. Will handle a broad range of complex inquiries, issues and confidential materials and may have significant interaction with VIP guests. Will coordinate activities among departments and outside parties, and contacts personnel at all organizational levels to gather information. Work may involve diverse duties that require research, analytical skills and the ability to draft and revise a wide range of documents. Must be proficient in Microsoft Word and Excel; Acrobat and PowerPoint a plus. A minimum of 6 years related experience plus high school diploma or GED required. Bachelor's degree strongly preferred. Please e-mail cover letter, resume, and salary history to jobs@getty.edu indicating "AA-Communications 2957" in the subject line, or send to the J. Paul Getty Trust, Attn: Human Resources/JN, 1200 Getty Center Drive, Suite 400, Los Angeles, CA 90049. EOE.

Staff Assistant, Communications Department, The J. Paul Getty Trust
Requisition: 2945
Provides administrative and media relations support for the fast-paced Communications Department at the Getty Center. Administrative duties include but not limited to answering phones; media monitoring; managing press clip files; scheduling meetings; and coordinating the formatting, printing, mailing, and Web posting of press materials. This position will report to the Assistant Director, Media Relations. Attention to detail and strong organizational skills are essential for this position. Must be reliable, flexible, forward thinking, able to meet multiple daily deadlines and possess exceptional time management skills and good judgment in handling confidential material. Must be proficient in Word and Excel; Acrobat and PowerPoint a plus. A minimum of 2 years related experience plus high school diploma or GED required. Bachelor's degree preferred. Please e-mail cover letter, resume, and salary history to jobs@getty.edu indicating "SA Communications 2945" in the subject line, or send to the J. Paul Getty Trust, Attn: Human Resources/JN, 1200 Getty Center Drive, Suite 400, Los Angeles, CA 90049. EOE.

Administrative Assistant, Office of the Associate Director, Administration and Chief of Knowledge Management, The Getty Research Institute
Requisition: 2925
Provides primary, specialized secretarial and administrative support for office of Associate Director. Resolves a variety of complex administrative problems as assigned, demonstrating analytic and creative thinking. Handles highly confidential information. May be assigned project-oriented responsibilities requiring largely independent execution. Assists with administrative and program-related research. Writes and produces reports; composes, types and edits correspondence under own signature and drafts more complex correspondence for supervisor. Serves as a communication link between Associate Director, other senior level executives, and Associate Director's subordinates, delegating work and following up. Performs routine accounting tasks and assists with budget preparation and control. Handles calendar, arranges meetings, and books travel arrangements. Produces standard contracts with specific requirements. A minimum of six years related experience. Bachelor's degree strongly preferred. Experience and/or training in digital technology a plus. Must be proficient in Word, and Excel. Experience with database development management helpful. Requires strong written, verbal and interpersonal skills including confidentiality, tact and diplomacy to understand and deal sensitively with a wide variety of information, people and organizational relationships. Please email cover letter, resume, and salary history to jobs@getty.edu indicating "AA-GRI Assoc Dir, Admin & Chief of Knowledge Mgt 2925" in the subject line, or send to the J. Paul Getty Trust, Attn: Human Resources/JN, 1200 Getty Center Dr., Ste. 400, Los Angeles, CA 90049. EOE.

Senior Staff Assistant, Security, The J. Paul Getty Trust/Villa
Requisition: 2761
Position is located at the Getty Villa in Malibu. Under general supervision, reports to the Managers of Security Operations. Provides a broad range of high-level administrative support. Duties require largely independent execution, including: coordinating meetings, events and travel, composing and tracking a wide range of documents and preparing reports. Undertakes editorial, research, and administrative projects and conducts data analysis. Regularly performs a variety of routine accounting, budget tracking, data entry, filing, mailing, and other clerical tasks. Anticipates departmental administrative needs and develops efficiencies to minimize workflow disruptions. Handles complex written and phone inquiries and interacts with guests. A minimum of 4-5 years related experience plus high school diploma or GED required. Bachelor's degree preferred. Must be proficient in Word, Excel, and database software. Strong written, verbal communication and listening skills. Must be detailed oriented, organized, proactive, and able to prioritize and take initiative. Must be flexible to changing priorities. Please email cover letter, resume, and salary history to jobs@getty.edu indicating "SSA-Security/Villa 2761" in the subject line, or mail to the J. Paul Getty Trust, Attn: Human Resources/JN, 1200 Getty Center Drive, Suite 400, Los Angeles, CA 90049. EOE.